How can I update my club's information?

There are 2 methods by which a club representative can request an update to their club’s online information available at the PROBUS Canada website.

1. Using the online form. This is the preferred method as it lessens the burden on our volunteers running the website. 

2. Downloading this form, completing it manually, and then mailing or emailing it to the respective District Director.

Requesting an update using the online form

Go to Find a club (https://www.probuscanada.ca/find-a-club). You can do so from the navigation bar or from the bottom of the home page. 

You will initially see a map of North America with markers for all our clubs, most of which are clustered using blue or red circles. The regular Probus logo represents combined (mixed) clubs, while pale blue and pink logos represent clubs for men and women, respectively.

You can use either the map or search the table directly to find your club (see below). Once you find it in the table, click on or touch the pencil icon on the right side.

If you don’t see this icon because you have a smaller device, then click on or touch the green button with a white plus sign. This will expand the information so you can find the pencil icon.

Finding a club by searching the table

To find your club’s listing in the table directly, use keywords in the respective Search box. Below example finds the club using the city and a unique part of the club’s name. 

The Search box uses a logical AND, meaning that every word needs to be found in any of the displayed information. Entering bythebay would also have found this club because that unique string is part of the email address (and website). Search terms are not case-sensitive.

Finding a club using the Zoom button

Above the map is a search box to quickly change the map to show nearby clubs only. For example, you can enter your postal code and then click on or touch the blue Zoom button.

The left column contains the distance in kilometres between the center of the map and each club, sorted in ascending order. This should make it easy to find the desired club.

Finding a club in the table by clicking on the map icon

When you click on or touch the map icon of your club, the table is redrawn to show the club at 0 km distance. This will bring it up to the top of the table.

Update form

A form will open with all public club data filled in. A club representative requesting a change just has to update the field(s) of concern, identify themselves with name, email, and position/role, and then click on the button to Request update.

There are 3 groups of contact information that can be expanded/collapsed by clicking on the respective header, i.e. Club Representatives, Meeting Information, and Address.

Note that contact information of club representatives is displayed on our public website only if the respective opt-ins are set to Yes under OK to publish? 

If a field is left blank then no update to the existing data will be made. Use a full stop or similar character to replace unwanted text.

What happens after the submission?

Once the form is submitted, the respective director (or delegate) will receive an email with a summary of the requested changes. There are buttons to approve or reject the request.

Figure 2: Sample email as received by the director or delegate

The system will take a few seconds to make the update and to then move the line of data to a tab for Completed requests. Since there is only one database for club information everything is immediately up-to-date.

Should the Director (or delegate) not respond to a request within 5 days then it will be automatically implemented.